Clean systems. Smart automation.
Zero headaches.
Clean systems.
Smart automation.
Zero headaches.
Clean systems. Smart automation.
Zero headaches.
Helping service business founders streamline operations so teams move faster, projects run smoother, and leaders scale with confidence.
Helping service business founders streamline operations so teams move faster, projects run smoother, and leaders scale with confidence.
Helping service business founders streamline operations so teams move faster, projects run smoother, and leaders scale with confidence.
Systems-first Automation That Scales With You.
Sunstone Systems is your Fractional Head of Automation. We transform messy workflows into systems that run smoothly today and scale reliably tomorrow.
What We Do
Systems-first Automation That Scales With You.
Sunstone Systems is your Fractional Head of Automation. We transform messy workflows into systems that run smoothly today and scale reliably tomorrow.
What We Do
Systems-first Automation That Scales With You.
Sunstone Systems is your Fractional Head of Automation. We transform messy workflows into systems that run smoothly today and scale reliably tomorrow.
What We Do
Audit & Redesign:
A clean structure your team can trust. Organized, consistent, and designed to scale with growth.
Audit & Redesign:
A clean structure your team can trust. Organized, consistent, and designed to scale with growth.
Audit & Redesign:
A clean structure your team can trust. Organized, consistent, and designed to scale with growth.
Automation & Tools:
Cut the manual busywork, speed up delivery, and free your team to focus on high-value work.
Automation & Tools:
Cut the manual busywork, speed up delivery, and free your team to focus on high-value work.
Automation & Tools:
Cut the manual busywork, speed up delivery, and free your team to focus on high-value work.
Visibility + Control
Dashboards that put strategy in focus. The right metrics, the right timing, and the confidence to move faster.
Visibility + Control
Dashboards that put strategy in focus. The right metrics, the right timing, and the confidence to move faster.
Visibility + Control
Dashboards that put strategy in focus. The right metrics, the right timing, and the confidence to move faster.
What Founders
Tell Us
What Founders
Tell Us
What Founders
Tell Us
Common Frustrations
Common Frustrations
Common Frustrations
"We’ve wasted so much money on tools that don’t deliver."
Too many businesses have purchased templates, tools, and automation solutions that were meant to solve a problem but were designed around someone else’s business model. When tools and automation are implemented that way, they will never truly serve your business or deliver real ROI. With 11 years of experience, we know how important it is to take the time upfront to understand your people, your business, and your operations before anything is built. That way, every system is designed to work seamlessly and align with your goals.
“Our project management tool is just a glorified checklist.”
For many teams, tools like ClickUp, Airtable, or Notion quickly become cluttered with tasks that nobody uses. Instead of moving the business forward and making work easier, they sit half-used and fail to deliver what you actually want. With well-designed workflows, automation, and reporting, those same tools transform into powerful systems that create accountability, clarity, and reliable delivery.
“We spend more time chasing updates than doing the work”
Important updates get buried in Slack. Clients wait too long for replies. Your team spends more time chasing information than moving work forward. We streamline how information flows inside your business and with your clients so the right people see the right updates at the right time. The result is smoother collaboration, faster delivery, and far less noise.
“Our CRM should be doing more, but we can’t figure it out.”
A CRM is supposed to create visibility and streamline client management, yet most end up as nothing more than expensive contact lists. We align your CRM with your processes so it tracks the right data, drives follow-up, and supports revenue growth without extra manual effort. Your stack works with your processes instead of against them, so technology becomes a reliable partner rather than a headache.
"We’ve wasted so much money on tools that don’t deliver."
Too many businesses have purchased templates, tools, and automation solutions that were meant to solve a problem but were designed around someone else’s business model. When tools and automation are implemented that way, they will never truly serve your business or deliver real ROI. With 11 years of experience, we know how important it is to take the time upfront to understand your people, your business, and your operations before anything is built. That way, every system is designed to work seamlessly and align with your goals.
“Our project management tool is just a glorified checklist.”
For many teams, tools like ClickUp, Airtable, or Notion quickly become cluttered with tasks that nobody uses. Instead of moving the business forward and making work easier, they sit half-used and fail to deliver what you actually want. With well-designed workflows, automation, and reporting, those same tools transform into powerful systems that create accountability, clarity, and reliable delivery.
“We spend more time chasing updates than doing the work”
Important updates get buried in Slack. Clients wait too long for replies. Your team spends more time chasing information than moving work forward. We streamline how information flows inside your business and with your clients so the right people see the right updates at the right time. The result is smoother collaboration, faster delivery, and far less noise.
“Our CRM should be doing more, but we can’t figure it out.”
A CRM is supposed to create visibility and streamline client management, yet most end up as nothing more than expensive contact lists. We align your CRM with your processes so it tracks the right data, drives follow-up, and supports revenue growth without extra manual effort. Your stack works with your processes instead of against them, so technology becomes a reliable partner rather than a headache.
"We’ve wasted so much money on tools that don’t deliver."
Too many businesses have purchased templates, tools, and automation solutions that were meant to solve a problem but were designed around someone else’s business model. When tools and automation are implemented that way, they will never truly serve your business or deliver real ROI. With 11 years of experience, we know how important it is to take the time upfront to understand your people, your business, and your operations before anything is built. That way, every system is designed to work seamlessly and align with your goals.
“Our project management tool is just a glorified checklist.”
For many teams, tools like ClickUp, Airtable, or Notion quickly become cluttered with tasks that nobody uses. Instead of moving the business forward and making work easier, they sit half-used and fail to deliver what you actually want. With well-designed workflows, automation, and reporting, those same tools transform into powerful systems that create accountability, clarity, and reliable delivery.
“We spend more time chasing updates than doing the work”
Important updates get buried in Slack. Clients wait too long for replies. Your team spends more time chasing information than moving work forward. We streamline how information flows inside your business and with your clients so the right people see the right updates at the right time. The result is smoother collaboration, faster delivery, and far less noise.
“Our CRM should be doing more, but we can’t figure it out.”
A CRM is supposed to create visibility and streamline client management, yet most end up as nothing more than expensive contact lists. We align your CRM with your processes so it tracks the right data, drives follow-up, and supports revenue growth without extra manual effort. Your stack works with your processes instead of against them, so technology becomes a reliable partner rather than a headache.
Why Sunstone Systems
Why Sunstone Systems
Why Sunstone Systems
Strategy First, Tools That Follow
Strategy First, Tools That Follow
Strategy First, Tools That Follow
We build systems that align with people and processes so the complexity stays behind the scenes and operations feel simple.
We build systems that align with people and processes so the complexity stays behind the scenes and operations feel simple.
We build systems that align with people and processes so the complexity stays behind the scenes and operations feel simple.
11 Years Proven Expertise
11 Years Proven Expertise
11 Years Proven Expertise
Systems Designed to Scale
Systems Designed to Scale
Systems Designed to Scale
Built for Teams, Easy to Adopt
Built for Teams, Easy to Adopt
Built for Teams, Easy to Adopt
Your Systems, Your Control
Your Systems, Your Control
Your Systems, Your Control
From the Founder
Our Story
From the Founder
Our Story
From the Founder
Our Story
For over a decade, I led automation projects for enterprise companies, from six-figure rollouts to multi-million-dollar transformations. What I saw over and over was simple: when systems were shaped around the people and the way the business actually worked, the tools stuck. Teams not only adopted them, they enjoyed using them because life got easier. But when tech was just dropped in to plug holes, it always led to frustration and wasted money.
I started Sunstone Systems to bring that same level of repeatability, scalability, and clarity to growing service businesses. My mission is to make operations feel simple on the surface, powerful underneath, and fully aligned with the way you and your team work.
For over a decade, I led automation projects for enterprise companies, from six-figure rollouts to multi-million-dollar transformations. What I saw over and over was simple: when systems were shaped around the people and the way the business actually worked, the tools stuck. Teams not only adopted them, they enjoyed using them because life got easier. But when tech was just dropped in to fill gaps, it always led to frustration and wasted money.
I started Sunstone Systems to bring that same level of repeatability, scalability, and clarity to growing service businesses. My mission is to make operations feel simple on the surface, powerful underneath, and fully aligned with the way you and your team work.
Scott Dorn
Founder & CEO
Your Questions, Answered.
FAQ
Your Questions, Answered.
FAQ
Your Questions, Answered.
FAQ
What tools do you work with?
What areas of the business do you support?
Do you provide support after the build?
How long does an engagement take?
Do you replace our existing tools?
Will my team actually use the new systems?
What if my business grows or changes?
What tools do you work with?
What areas of the business do you support?
Do you provide support after the build?
How long does an engagement take?
Do you replace our existing tools?
Will my team actually use the new systems?
What if my business grows or changes?
What tools do you work with?
What areas of the business do you support?
Do you provide support after the build?
How long does an engagement take?
Do you replace our existing tools?
Will my team actually use the new systems?
What if my business grows or changes?
Your foundation for growth starts here.
Leave behind patchwork fixes. Let’s rebuild your operations clean, reliable, and built to scale.
Your foundation for growth starts here.
Leave behind patchwork fixes. Let’s rebuild your operations clean, reliable, and built to scale.
Your foundation for growth starts here.
Leave behind patchwork fixes. Let’s rebuild your operations clean, reliable, and built to scale.
Start the Conversation
Tell us what’s not working today and what you’d like your systems to do better. From there, we’ll explore the best path forward together.
Contact
Start the Conversation
Tell us what’s not working today and what you’d like your systems to do better. From there, we’ll explore the best path forward together.
Contact
Start the Conversation
Tell us what’s not working today and what you’d like your systems to do better. From there, we’ll explore the best path forward together.
Contact
